Role Description

Job Title:

Part Time Purchase Ledger Clerk

Reports to:

Finance Department & Directors

Main Objectives

To manage the purchase ledger system.  To receive, check and process purchase ledger invoices and reconcile supplier statements to the purchase leger.



Key Responsibilities

Receive goods received notes from each development site, scan in and match against purchase orders, noting any differences.

Undertake three way match against invoices ensuring that the invoiced quantity agrees with the goods received notes and purchase invoices.

Maintain the unmatched and problem invoice workbench and liaise with relevant buyers to ensure queries and issues are resolved in a timely manner.

Obtain and document approval from relevant buyers for any overhead invoices which do not follow the three way match process.

Scan in and store purchase invoices against relevant transactions in COINS.

Scan in supplier statements and store within the supplier folder for that financial year.

Prepare excel supplier statement reconciliations, noting any differences and liaise with procurement and the supplier to resolve.

Prepare payment run schedules and pass for approval and processing.

Skills knowledge and aptitude

  • Previous knowledge of working in a purchase ledger department.

  • Working knowledge of Microsoft Office, especially Excel.

  • Computer proficiency.

  • Working in a time critical environment.

  • Knowledge of COINS (preferred)

Working Pattern

  • This is a part time role for up to 21 hours per week

Think you're the right fit?

Great! Send us your application and we'll be in touch


Please send your C.V and covering letter to: